Organize Family History Photos & Documents into Binders

Treasures in Chaos

Today I came across a good article on Squidoo about organizing documents and photos, so I’ll share the highlights with you. You can find the original article here.

The basic idea is to use three ring binders and sheet protectors. Then instead of sifting through boxes, everything is protected and easy to see.

  1. Sort papers and documents into family groups.
  2. Decide what to keep. (If in doubt, keep it)
  3. Sort loosely into chronological order.
  4. Place into protective sleeves.
  5. Put sleeves into binders (fixing order if necessary).
  6. Label binder and put it on a shelf.

Some hints from the article:

  • Buy sheet protectors in boxes of 100
  • Make sure they are acid free, archival, top-loading
  • Buy high quality binders that will last

My mom has done something like this when she was doing family histories. I think it is important to keep it simple and get it organized. Don’t be tempted do make it fancy. If you want to go back later you can.

What have you tried in organizing you papers, documents and photos?DOABLE Sidebar O

An Organized File System

DOABLE Sidebar OA critical piece to organizing any story project (or any thing for that matter) is a well thought out system. I’ve worked for years on an organizing system for my life and I think it is getting pretty good. But I can’t say the same for how I’ve organized my story projects. They aren’t terrible but they have lots of room for improvement.

So today I started doing some searching for ideas. I came across one that I’d like to try on Genealogy Tools via Organize Your Family History. The instructions are for the Mac. I don’t use a Mac but the principles are the same. One main difference is that instead of “alias” on a Mac in Windows it is called a “shortcut”. The concept of an alias or a shortcut is a great one that I’m really going to start using. Here is Ben Sayer’s series of short videos with very clear step by step instructions on setting up folders on your computer:

You’ll need places to put archival copies of scanned documents, photos, and other files on your computer. This series of video screencasts will walk you, step-by-step, through setting up a folder system and putting files into it. They’re created on a Mac and take advantage of the powerful alias feature in Mac OS X, but most of the system will work well on Windows too.

What do you think? What kind of file organizing systems have you tried?

 

“My Grandma Mary” update

I seem to have jumped through all the hoops to get a proof copy of “My Grandma Mary” printed by Lightning Source! I got an email today confirming the order from last week. The holiday has slowed things down but if I understand how it works, I should have the proof copy in my hand this week! I’m really excited to see it. If everything looks good than I will make it available for sell asap. My mom is usually really patient about histories but on this one she asks me about it every time I talk to her. It has taken a long time to get to this point. I’ve learned so much. But I’m sure there is a lot more to learn.

One thing I’ve realized is I’m glad there are places like Blurb and places like Lightning Source. Even though they are both print on demand companies their business models and target customers are completely different. I can see that I’ll be using both companies in the future depending on the project. For small runs, Blurb is a better choice. For books with a larger audience Lightning Source can be the better choice. While Blurb has a higher price per book they have no set up costs and no on going cost to keep the book available to print. While LSI has a much cheaper price per book they set up cost of about $100 mean you have to order at least a certain number of books to make it more cost-effective than Blurb. In the case of “My Grandma Mary” you have to order at least 5 copies to make LSI a more cost-effective option.

I’m still waiting to see how the quality of Lightning Source compares to Blurb.

 

Family Reunions in the Digital Age

from FamilySearch newsletterI found this information in the FamilySearch User Newsletter for June 2013, but it is also on their blog in this post by Matt Wright. He has some great ideas for family reunions using modern technology to its best advantage.

When my ancestors took this family reunion photo in 1932, they didn’t have our generation in mind as much as they did what was for lunch, where little Melvin had disappeared to, and what time they might need to leave to get home. But, I’m so glad they took the time—this snapshot has turned into a valuable piece of my family story.

When you get together for your yearly family reunion this summer, what will you do to make sure future generations have access to important family memories? FamilySearch Photos and Stories provides tools to help you capture, preserve, and share your family memories for today and generations to come.

Read on for some general reunion photo ideas as well as tips for using Photos and Stories to add some flair to your reunion. If you haven’t had a chance to use Photos and Stories, you should try it out. We recently added an automated search that will find photos of your ancestors [VIDEO]. Simply click the blue button on the Photos page to log in and see what photos others have added.

General Ideas

There are certain photo-related activities that could or should happen at any family gathering. Here are some ideas.

  • Take a group photo—Kind of a no-brainer, but so important to capture the people at the event for future generations.
  • Photo slideshow—Set up a laptop or television with a looping slideshow of favorite family photos, from as many people as you can get to contribute. Make sure the photos are uploaded to FamilySearch.org so that family members can see the photos when they get home.
  • Photo name tags—get head shots from each attendee (or from the ancestor they descend from for larger events) and place the photos on name tags with their name to make sure everyone remembers names!

Photos and Stories

Many family reunions or get-togethers are held in buildings or other locations with Wi-Fi. Some family members can bring an Internet Hot Spot. Whatever the case may be, if you have it available, take advantage of the access to make some serious progress in documenting your family story on FamilySearch.

  • Identify photos—Work with individuals or groups to identify the people in photos that have already been uploaded. My family reunion picture above is a great example—I don’t know everyone in the photo, but working together we can likely fill in many of the blanks.
  • Give time to explore—Have a few laptops available for family members to explore the Family Tree fan chart, photos, and stories at their own pace. They can add stories to photos and may even help tag previously unknown people in photos they see.
  • Take time to record—A hand held digital audio recorder or video recorder can capture individuals telling stories and sharing memories that can be preserved and cherished by those to come.

Gather and Digitize

Even if you don’t have access to the Internet you can still grow your family’s Photos and Story collection and experience the magic of ancestral photos.

  • Assign a Photo Chairperson—As part of your reunion planning, assign someone to manage the gathering and display of family photos. This person can organize an effort to have family members bring photographs to the reunion to be digitized or copied so you can upload them to FamilySearch.
  • Set up a scanning station—This is easily done with a laptop and portable scanner. Once scanned, you have a copy to upload to FamilySearch. This can get people motivated and trained to add more photos when they return home. Get the word out as far ahead of the event as possible and provide reminders so that people remember to bring their photos.
  • Show a family presentation—This can happen quite naturally during an already scheduled family meeting. Even without Internet, you can present a slide show with screen captures of what family information is already available on FamilySearch.
  • Set up a photo identification table—Print out photos of unidentified people on inexpensive paper print and have a table full of family photos for older relatives to annotate who is in each photo. Transfer the information to FamilySearch to be preserved.
  • Reunion web page—Create a family reunion page in FamilySearch Photos and Stories and share it through email or social media.

However you approach photo sharing at your reunion you’ll be glad you did. The photos and stories of our ancestors can help create a connection that bridges generations.

Thanks Matt for this inspiring ideas. Are you having a family reunion this year?

 

 

Battle Field History Apps

Battle Apps for the Civil War

Our local news had an interesting story about smart phone apps for several of America’s famous battle fields. I wonder what it would take to make similar apps for important places and events in our own family histories. Wouldn’t that be cool!

Here are links to the story I saw

And here are some other news stories from the NeoTreks website:

If you could put together an app for a story project what would you do?

 

Your Story Coach

I found a new blog today that looks great for helping with all the writing aspects of a story project. It is Your Story Coach. I’ve only scratched the surface of what Tami has to offer but it is wonderful. Here is an example.

“I encourage everyone to write stories from their lives instead of writing their whole life story. Life story implies a chronological retelling of your life from birth to now, but writing stories from your life is more like telling stories at the kitchen table.

Many people take writing too seriously and worry about “doing it right.” Believe me, your family would rather have something from you rather than nothing at all—even if it’s not perfect! Writing your stories should be fun and easy. Here’s my formula:

  • Keep your writing relaxed and informal.
  • Write in your own voice—the way you talk.
  • Don’t worry about grammar and punctuation. You can always use spell check and grammar check on the computer.
  • Write your life in “small bites” of two- or three-page stories so it’s not too overwhelming.
  • Keep your audience in mind—your aim is to inform and entertain.

By writing short, two- or three-page stories from your life, a picture of you will begin to emerge. Before you know it, you’ll have a stack of stories to share with friends and family.”

I can’t wait to explore more of Tami’s blog. I’m sure I’ll be sharing more from Your Story Coach in the future. Pop on over to her blog and see what I mean.DOABLE Sidebar B

 

The Story Rug

Illustration by G. Bjorn Thorkelson

I was reading “The Friend” (a children’s magazine published by the Church of Jesus Christ of Latter-day Saints) recently and I just had to post this story here. It features a rag rug made from old clothes with the idea that each piece of cloth reminds the rug maker of memories and stories from their life. What a great idea for a story project!

The Story Rug

The Story Rug

By Kay Timpson

(Based on a true story)


Who knew so many stories could be wrapped up in one rug?
We as the children can seek out our loved ones, preserving their names and their memory (Children’s Songbook, 90–91).

Katy skipped along the sidewalk toward the big oak tree at the corner of her street. The old tree made Nana’s house easy to find.

As usual, Nana was sitting in her living room, quietly braiding and sewing strips of bright cloth. The polished wooden floors of Nana’s house were decorated with beautiful rugs that Nana made herself.

“Hello, honey,” Nana said as Katy came in. Soon they were talking about what Nana called the “old days.” They looked at black-and-white photos together. Katy especially liked seeing the clothes and hairstyles her relatives wore when they were younger.

“Things were very different then,” Nana said with a sigh. “You know, we didn’t have cars or TV or cell phones.”

Katy couldn’t even imagine having to walk everywhere. “What did you do for fun, Nana?” Katy asked.

“We loved to sing together. We would gather around the piano in the evening and sing our favorite songs. Sometimes we’d sing ourselves hoarse! It was such a fun time.”

Nana looked off into the yard as if she could rewind the years and watch them over again.

Katy sat next to the coiled rug that spilled off of Nana’s lap. She traced the careful stitches with her fingers.

“I’ve been thinking,” Nana said slowly. “How would you like to make your very own braided rug?”

Katy jumped up and clapped her hands.

“I would love to, Nana! Can we start today?”

Nana chuckled. “Well, there’s something you need to do first. Go home and gather up old clothes that we can cut into strips.”

Her eyes twinkled as she leaned toward Katy, her voice quiet as if she were sharing a secret.

“That’s what makes the rug special. Because it’s made of clothes, the rug can tell the story of your life. Each braid is like a chapter in a book about you. Looking at the fabric of an old dress can help you remember the places you wore it and what you did when you had it on.”

Katy’s eyes widened. She pointed to the rug Nana was braiding.

“Do you remember all about the cloth in this rug?”

Nana smiled. “You bet I do! This red piece is from the dress I wore when you were born. I remember pressing my nose to the glass window in the nursery to get a closer look at you. You were still all pink and wrinkly.”

Katy and Nana laughed together as Nana continued to tell Katy stories from the rug. As soon as Katy got home that night, she and Mama set aside old clothes that Katy could use for her rug.

The next day, Katy took the cloth to Nana’s house. Nana showed Katy how to cut the fabric into long strips, braid them, and sew the braids together.

Every day after school Katy went to work on the rug at Nana’s house.

Little by little, the rug grew. As the days went by Katy learned many of Nana’s stories by heart. Some days she was the one who told stories to Nana.

One day, after adding a blue strip of cloth that used to be a favorite pair of jeans, Katy rubbed the palm of her hand against the colorful braids.

“Don’t you think that rug is about done?” Nana asked, looking up from her work.

“Not yet,” Katy said with a smile. She never wanted this time with Nana to end.

 

How to Make a Great Slideshow

I have some experience making slideshow but most of it is from my college days. Back in the dark ages with slide projectors, dissolve units and cassette tape recorders. I loved the two classes I took. I’ve done a couple of quick slideshows in the past year but so far they have just been put in the photos and the music and let the software make all the decisions on timing and transitions. One of the things that I find most powerful about using a slideshow to tell a story is the merging of images and music. It can make a powerful impact if done right.

I found some good advice on squidoo for making great slideshows. You can read the full article here. But the basics are:

Key #1: Story

  • have a good story
  • avoid distracting transitions

Key #2: Timing

  • time transitions to the music
  • mix it up if you use zoom effects
  • sync the speed of the movement with the mood of the music

Key #3: Music

  • picking the right music for the emotions you want to invoke

The article on squidoo has a nice list of suggested music for the following topics:

  • Happy/nostalgic – any occasion
  • Sad/relief – funerals
  • Romantic – weddings & anniversaries
  • Intense/fast – Party, just for fun

Key #4: Audience

Always keep your audience in mind as you make your choices. It isn’t as important that you like the show as that your audience will relate to the show.DOABLE Sidebar D

 

 

How to Make a Video

I have almost no experience with video. Other than a little video I want to put together of short clips I took once a week of Zodiac while he was growing up. On Zodiac’s project I’ve only shot the video and I have some music picked out that I want to use. That is as far as I’ve gotten. I want to have it done by his graduation. So having no personal experience I went to Google and found this tutorial on Mediacollege.com.

How to Make a Video

This page outlines the process of making a video. It is intended for people who are completely new to video making, and who may be wondering where to start or how to tackle a particular video project.

There are two things to understand about making videos:

  1. In theory, making a video is as simple as following the three-step process below. If you complete these steps properly you’ll have a good video.
  2. In reality there are many factors that will influence how well the process works. To make it work properly and consistently, you need to spend a lot of time acquiring a lot of skills (links to tutorials are given below).

The 3-Part Video-Making Process:

Pre-Production – planning the video and gathering any resources you might need.

Planning is the most important step! Unfortunately the ability to plan videos is a skill that takes time to develop, and you really need to gain experience in the next two steps before you will become good at this one. Still, you can get started by planning a few basics such as:

  • The approximate length of the final video, how many shots you will need to achieve this, how much talking you can fit in, etc.
  • What music or other sounds will be added to the video.
  • A script or storyboard.
  • What medium and format the final video will be shown in. Be aware of any special requirements of the medium, and the best way to convert (encode) into the correct format.

ProductionCamera work and sound recording

Camera work involves a range of skills from recognizing the potential for a good shot to knowing how to use the technical-looking controls on your camera. The better your skills are in all areas, the better your videos will be.

  • Vision and sound are equally important in most video, so learn how to capture good sound as well as good pictures.
  • Unless you have some other artistic purpose, camera work should be steady, in focus, well-exposed and well-framed.
  • You can learn the basics in our beginner’s camera tutorial.

Post-Production – Editing and/or encoding the finished video.

Beginner-level editing usually includes:

  • Removing unwanted footage
  • Arranging desired footage in the correct order
  • Adding music, titles, transitions and possibly other effects
  • Converting (encoding) into the correct format(s)

For more information see our video editing tutorials.

So translating this to my DOABLE approach, prDOABLE Sidebar De-production would fit into the decide, organize and analyze steps, while production and post production would be part of the build step. I can see that I have lots to learn and that I didn’t do all the pre-production stuff with my Zodiac project. I’m sure it will be a learning experience. I have no idea how it will turn out but I hoDOABLE Sidebar Ope that it is good despite my being a beginner.

From all of my vast inexperience this seems like some good sound advice. Do you have experience with making videos? I’d love to hear your views.

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Your Guide To Self-Publishing

I’ve been on the look out for information on self-publishing lately so we I saw a link to Your Guide To Self-Publishing I clicked on it right away. Christian Cawley has complied a lot of good information and food for thought in this free guide. The guide is well-organized and easy to understand. If you have an upcoming story project that involves publishing take some time and at least skim through it, then stop and read those areas that you need more information in. It will be great to refer back to DOABLE Sidebar LDOABLE Sidebar Dwhen questions arise later.